Document Scanning Services
Benefits of Scanning
· Documents are preserved - paper deteriorates while CD's are rated to preserve data for 100 years
· Paper takes space and space costs money - up to 15,000 images (equivalent of a 4-drawer filing cabinet) can fit on a single CD.
· Cost reductions to general and administrative accounts, as less time is spent on retrieving records.
· Information is found faster when images are OCR'ed into Work or Acrobat - instant retrieval of documents by word, phrase, or keyword
· Can transmit to others via email or FAX at the press of a key
· Portable - can carry necessary documents with you on a laptop
· More than one person can view a document at a time
· Internet Access - the data can be copied to a server where access by the Internet might be required. The included Boolean and Fuzzy logic technologies and the template field searches help to pinpoint hard to find information.
· The security of the archives is never a question - the methods used have passed the stringent requirements for agencies like the CIA, the FBI, and the military.
· Able to recover from disaster by storing data in more than one physical location.
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Benefits of Outsourcing
· No capital investment (software or hardware)
· No staffing and labor costs
· No hardware repairs/maintenance
· Faster turnaround
· No hardware repairs/maintenance
· Trained specialists
Interesting National Statistics
· There are over 4 trillion paper documents in the
· The average business document is copied 19 times at a cost of $.05 per page.
· Over 81 million sheets of paper are copied each month.
· Professionals spend 5 to 15 percent of their time reading information, but up to 50% looking for it.
· 90% of all corporate information lies in unmanaged chaotic filing structures.
· 7.5% of all documents get lost, 3% of the remainder get misfiled.
